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Programme Manager (G377-17CA)

National Facilities, Operations, International and University Registrar

Overseeing the University's capital programme of works this exciting and interesting role requires an Project Manager who is experience in managing large scale, multifaceted client side portfolios.

Location:Albany/Wellington/Palmerston North
Term:Permanent
Salary:IEA
Applications close:11:45 p.m. on 10 January 2018
Additional Information:Credit Check.pdf
Criminal Check.pdf
Programme Manager (G377-17CA) Candidate Information Booklet.pdf
Programme Manager (G377-17CA) Candidate Information Booklet.pdf

Position overview

For more than 80 years, Massey University has helped shape the lives and communities of people in New Zealand and around the world. Its forward-thinking spirit, research-led teaching, and cutting-edge discoveries make Massey New Zealand's defining university. The Operations, International and University Registrar portfolio is responsible for leading Facilities Management and capital projects across the University.

A recent review of requirements has created an exciting and interesting opportunity for an experienced Programme Manager experienced in Major Construction Projects to join us in our new Capital Projects Team, based in Albany, Auckland.

This is a role which aims to ensure the efficient and successful delivery of a portfolio of significant construction projects. The role includes developing programme and project methodologies, providing project management advice and managing complex construction programmes. The role provides support in the development of procedures for managing apital projects, due diligence, governance, financial control and risk management.

To be successful in appointment you will have professional, or management qualifications coupled with extensive experience in the construction management industry. You will have proven strategic leadership experience with demonstrated ability to manage a portfolio of construction contracts, resolve issues and be able to actively contribute to refining campus strategies in the capital projects space.

If you are ready to join us in making a difference apply now!

Job description

Purpose statement

To support the National Facilities Director in the management, administration and co-ordinating all planning and programming for the Major Capital Works Projects on all three campuses. The work in this area includes:
• Manage a number of project programmes of interdependent projects over a multi-year period
• Deliver the programmes compliant with University process and policies.
• Participating and consulting with others including the Assistant Vice Chancellor Operations, International & University Registrar (AVCOI&UR), Senior Management, users, internal and external consultants and contract managers.

Responsible to

National Facilities Director

Key accountabilities

  1. To provide leadership and to manage the successful delivery of a strategic programme of interrelated projects. This requires:
    • Strategic management.
    • Leadership and relationship management.
    • Effective integrated planning, programming and budget management.

  2. To ensure effective integration is achieved between:
    • The business.
    • All departments/teams in relation to any developments including Facilities Management, Procurement, Finance, Projects Office, Information Technology Services (ITS), Colleges.
    • External consultants including Architects, Engineers (all relevant), Quantity Surveyors, peer reviewers and External Quality Assurance providers.
    • The selected construction partner(s).
    • All Regulatory agencies including Local Authorities.

  3. Facilitate all Programme Management for the National Capital Projects group and support Campus Development Planning for each campus by:
    • Developing and implementing an appropriate Programme Management framework.
    • Developing and maintaining an integrated plan for the programme of projects.
    • Implement end to end programme planning that includes development initiatives, decanting requirements, reinstatement and post completion reviews.
    • Undertake all strategic programme management in compliance with Massey’s Capital and Investment Policy and any related Procedures and Documents listed within Massey policy.
    • Coordinate / Plan / Control / Audit capital programmes throughout all stages of planning, approval and development including implementation and handover to operational teams.
    • Establish Project Steering Group (PSG) meetings, ensuring prescribed governance process, reporting and procedures are met.
    • Provide regular written status reports utilising the approved Massey project reporting toolset.
    • Facilitate Design Group / User Group / PCG / PSG processes.
    • Track and monitor programme / projects progress.
    • Coordinate the planning and programming of each project including:
     Scheduling
     Forecasting and cost estimates and budgets
     Cash flow
     Design
    Procurement
     Peer Reviews
     Construction
     Resourcing

  4. Facilitate all financial planning requirements by:
    • Ensuring all costs for the programme / projects are identified and included within overall programme budget and align to the approved business case.
    • Maintaining financial records to assist with budget management (spent / commitments / invoice tracking and approvals, capitalisation and reporting etc)
    • Integrate whole of life management across all aspects of the Programme.

  5. Quality / Risk Management
    • If appropriate / required, undertake Project Risk assessment in compliance with Massey's Risk Policy process.
    • Report or obtain reports on all aspects of project/s progress including its planning, costs, timeline and other critical factors.
    • Ensure quality information / records of key data is maintained including meeting minutes, project records and reports.
    • Complete independent quality assurance assessments and payment certification as required by Massey’s Capital investment Policy.

  6. Statutory Compliance
    Health & Safety
    • Ensure a high level of H&S is implemented for throughout the process and for every construction and development activity onsite.
    • Ensure all persons involved in works undertake a site safety induction and specialist training where necessary.
    • Maintain a record of all safety information including plans, designer and contractors SSP's
    • Provide a high level plan for monitoring, providing or obtaining advise on all H&S performance
    • Include a strategic plan for regular H&S management / meetings for the overall process

Building Act/Consents
• Provide an integrated programme for planning and consent process to ensure advanced notice and appropriate timing to all programmes to minimise lost time and potential delays.
• Ensuring on-going compliance with the conditions of Resource Consents, with particular emphasis on storm water management and discharge.

  1. Communications
    • Co-ordination of the University's consultants and contractors concerning both current and proposed new works.
    • Liaison with various University groups and building occupants.
    • Attend, report to and where applicable manage Project Control Group Meetings.
    • Respond positively and professionally to the demands of customers recognising the importance of staff and a quality culture
    • Manage Massey wide, affected and interested party communications in full consultation with the Massey Communications Director.
    • Develop staff and public information for development activity

  2. Sustainability and Energy Management
    • Ensure energy efficiency and good energy management principles are implemented in all developments
    • When opportunity allows undertake sustainability design reviews
    • Support initiatives and outcomes for continuous improvement in sustainable practice and development of initiatives supporting a reduction in use of waste materials.

  3. Internal Management
    • Contribute to overall success of the University Capital Project team as required by the University
    • Work positively and effectively with internal staff, particularly staff members to deliver effective outcomes at all times

  4. Delegations
    Operational - Authority to undertake project planning and management as delegated by the PSG.
    Financial - Approval to commit expenditure within the financial authorities as delegated.

  5. Other duties as required, consistent with the above accountabilities and needs.

Person specification

Qualifications

Formal professional management qualification is preferred.

Experience

  • Extensive experience in building industry / building services.
  • Experience in Programme / Project Management in the construction sector, preferably with experience as Client Representative or Engineer to contract.
  • Good working knowledge of the Building Act and Health & Safety requirements.
  • Experience with contract management / administration procedures.
  • Working knowledge of RMA compliance is desirable but not essential.
  • Exposure to an educational organisation preferred. Otherwise experience working with a large / complex / institutional organisation.
  • Site Safe certification or similar.
  • Familiar with AutoCAD and MS Projects or similar would be helpful
  • High or competent skill level in computer literacy
  • High skill level in written and oral communication

Personal attributes and behaviours

Strategic Thinking:
• Assesses the whole of an issue with clarity, avoiding getting caught up in detail, and identifies the major issues
• Contributes to defining campus strategies, which consider both regional and national trends and opportunities
• Deals effectively with issues and problems which cross boundaries, internally and externally
• Contributes to defining business strategies for their specific area and demonstrates an understanding of the impact of these strategies on the rest of the Campus
• Implements the Campus’s strategic plan through the development and communication of appropriate operational plans

Communication Skills:
• Modifies communication style and content to a wide range of specific audiences without sacrificing the integrity of the message or omitting the essential elements of the argument or issues
• Appropriately uses a range of communication and presentation techniques
• Makes use of questioning to confirm that information has been received and that audience attention is maintained
• Anticipates impact on people of information and decisions
• Actively seeks the views of others who think differently, acknowledges their value and makes an effort to understand their point of view
• Defuses potentially hostile situations and calms down emotional / angry people

Leadership:
• Provides information to assist the team to work effectively – including sharing of own expertise and inviting input from colleagues
• Applies models of group processes in organising and motivating group activities
• Takes charge in crisis situations
• Provides team members with vision and direction
• Inspires and motivates team members to maximise their potential and obtain commitment

Financial Management:
• Makes financial decisions within delegated authority
• Is able to prepare and present business cases, including those having a cost / benefit implications
• Prepares analyses and interprets financial information for management
• Regularly monitors expenditure and identifies variance from planned budget
• Provides advice on the financial implications of actions and pro-actively seeks improvements to maximize value-for-money

Managing Relationships:
• Establishes appropriate networks of contacts, across a wide range of interaction points, to provide information or influence when required
• Establishes relationships and contributes to various University committees if required
• Demonstrates understanding and knowledge of the customs and protocols of a range of cultural and ethnic groups including, but not limited to language and greetings
• Develops strategies to maintain position and effective relationships in changing or challenging circumstances

Managing Performance and Risk:
• Delegates considering a range of factors including ability, risk, and developmental opportunity
• Identifies and takes action to minimise risks
• Balances resources across competing demands
• Feedback is timely, specific, clear and supported by relevant evidence
• Establishes and monitors performance targets through formal performance management and development systems or approach
• Deals directly with staff performance issues through a recognised counselling / coaching method

Planning and Organising:
• Prioritises work. Deals with work in the appropriate order of importance and recognises the work that is urgent
• Gets the job done without compromising accuracy and quality
• Reassesses priorities and reschedules work as the situation / demands change
• Effectively manages and co-ordinates processes and other parties
• Controls and drives the process rather than letting events dictate timeframes

Problem Solving:
• Identifies several likely explanations or causes for a situation
• Applies a range of approaches within University constraints to provide the best solutions for customer
• Identifies where appropriate more than one solution or alternative approach and weighs up alternative options
• Discusses / describes a number of likely consequences of an action

Results and Achievement Focus:
• Initiates, develops and implements ways to do things better, or more efficiently
• Stretches oneself, showing a willingness to take manageable risks to achieve results
• Pushes oneself and others for results and / or has many goals active at once
• Consistently achieves or betters agreed objectives

Additional Pre-employment Checks

Requirement to pass a Credit History Check performed by Veda Advantage Personal Information Services. In addition, there is a requirement to pass a 'No Asset Procedure (NAP)' Credit History Check performed through the Insolvency and Trustee Service, Ministry of Economic Development.

 

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