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Finance Administrator (G043-18CA)

RAE - Riddet Core, Research, Academic and Enterprise

The Riddet Institute seeks to appoint a positive, proactive and adaptable Finance Administrator (0.5 FTE/18.75 hrs) to support the financial processes of the Institute.

Location:Palmerston North
Term:Fixed Term of 3 Years
Grade:Grade E
Salary:$41,443 - $61,112 pa (paid pro rata)
Applications close:11:45 p.m. on 4 March 2018
Additional Information:Credit Check.pdf

Position overview

The Riddet Institute seeks to appoint a Finance Administrator (0.5 FTE). The Riddet Institute is a national Centre of Research Excellence hosted by Massey University involving five research partners, and has a range of government and industry funded research programmes.

As Finance Administrator you would be responsible for the financial processes of the Institute and will have financial qualifications or experience. You will have excellent interpersonal skills with a positive, proactive, adaptable and outcome focused attitude. Experience and understanding of University administrative processes and financial systems would be an advantage.

This 0.5 FTE (18.75hrs per week) position is a fixed term appointment of three years.

Job description

Purpose statement

To provide financial and administrative support to the Riddet Institute to enable the Institute to effectively manage its finances.

Responsible to

Business Manager

Key accountabilities

Provide financial and administrative support to the Riddet Institute Centre of Research Excellence to enable the Institute to effectively manage its finances, including:

• Budgeting, reporting and financial management of research projects and events, in consultation with project leaders
• Liaising with the Research & Enterprise Office regarding research budgets, research account management, new scholarships for postgraduate students
• Assisting with annual budgets, periodic financial reporting to funders and the Riddet Institute Board, and end-of-year university financial processes
• Generating financial reports to assist with financial forecasting and strategic planning
• Checking expenditure against project accounts and reconciling as necessary
• Purchasing goods and services through the University purchasing system (including processing of invoices from research sub-contractors)
• Processing reimbursements, credit card receipts and sundry payments
• Generating requests for invoices on trading (non-research) activities
• Approving time sheets of casual staff
• Advising staff on University financial policies and procedures
• Other duties as required by the Business Manager or Institute Director.

Person specification


• Accounting qualification or significant experience in financial processes


• Previous administrative or financial experience in a university would be useful
• Ability and experience in the use of modern office technology and software (including Word, Excel)

Personal attributes and behaviours

• Positive, proactive, adaptable and outcome focussed.
• Excellent interpersonal and communication skills, including the ability to communicate with people at all levels and to maintain professional working relationships in a team environment
• Ability to understand and follow University and Institute procedures including best-practice procurement
• Attention to detail with a high standard of work quality.
• Highest level of integrity including the ability to maintain confidentiality.
• Ability to multi-task, problem solve, prioritise tasks and achieve deadlines.
• Flexible and willing to vary working hours to meet requirements of specific events
• Ability to generate and analyse data to assist in financial planning and decision making


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