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Project Procurement Specialist (G159-18CA)

Procurement, Strategy, Finance, IT and Commercial Operations

For a procurement professional with extensive experience and leadership capabilities looking for a fresh challenge and the scope to make an organisation-wide impact, this is the ideal opportunity.

Location:Palmerston North
Grade:Grade H
Salary:$67,981 - $95,530 pa
Applications close:11:45 p.m. on 3 June 2018
Additional Information:Credit Check.pdf
Criminal Convictions Form.pdf

Position overview

With a proud 80-year tradition of academic excellence, we look forward to our future as a leading university full of pioneers whose work is constantly shifting the boundaries of tertiary education. Our procurement team works collaboratively across the university to lead, manage and provide strategic sourcing advice and guidance on the procurement and commercial aspects of business cases which are enhancing our capabilities.

About the role
Based on the Palmerston North campus the scope of work is varied and challenging – you will ensure ethical, client focused procurement capability across the services and delivery of information technology, construction, sciences, infrastructure and general goods and services. You will be instrumental in driving the lifecycle of the procurement process from market analysis, strategic sourcing, tender management, contract negotiations and management, and valued solutions across our three campuses in Auckland, Wellington and Palmerston North.

What we are looking for
• Minimum of 4 years managing and providing procurement services and advice for significant procurement contracts in a large and/or complex organisation, and experience working within a matrix environment.
• Proven Business Writing skills, with the ability to present rigorous business cases to a wide range of specific audiences.
• Demonstrated relationship management skills with the ability to develop and maintain strong collaborative partnerships across a wide range of interaction points.
• A proven track record in delivering strategic, value added solutions and business improvement across multiple disciplines and industries.
• High level of numerical skills, accuracy and attention to detail

What’s on offer?
• Full time and permanent position
• Gain exposure to the wide range of services and technologies across the University
• Massey Employee benefits such as free bus service from the centre of Palmerston North to the campus, discounted membership to our fully equipped recreation centre and gym facilities and 5 University holidays to name a few

This exciting and varied role will allow you to get out from behind your desk – some travel will be required. If you are procurement professional with extensive experience and leadership capabilities looking for a fresh challenge and the scope to make an organisation-wide impact this is your opportunity.

For further information regarding role contact Iestyn Burke, Procurement Manager, email

Job description

Purpose statement

The role of the Senior Procurement Specialist is:

To provide effective and efficient procurement advice, services, mentoring and support to ensure that the University’s approach to procurement comprises of robust needs, market analysis, strategic sourcing, tender management, contract negotiations and management, and valued solutions.

Support the Procurement Manager and/or Chief Procurement and Contract Officer to plan, design, develop, lead, coordinate, manage and execute innovative and best practice procurement framework, policies, practices, procedures, and systems to ensure organisational success across the University.

Demonstrate passion for understanding needs, delivering value and innovation, and working in collaborative partnerships with internal stakeholders and external suppliers.

Responsible to

Procurement Manager

Key accountabilities

  1. Strategy Development, Planning and Implementation:

a. Lead, manage or provide strategic planning advice, negotiations and leadership on procurement, commercial and non-research agreements
b. Lead, manage or provide strategic advice and guidance on the procurement and commercial aspects of business cases
c. Lead, manage, provide or support strategic sourcing initiatives and/or valued solutions
d. Support the development and implementation of the procurement and purchasing policies and procedures.
e. Lead, manage, engage or support Budget Centres to develop operating plans that support and provide leverage to the University’s procurement strategies.

  1. Acquisition and Deployment:

a. Define procurement and purchasing recommendations that support the University goals, in collaboration with University managers, staff and stakeholders.
b. Guidance and support in identifying, assessing and managing procurement and/or commercial risks, including probity matters (business cases, new initiatives, projects and non-research agreements)
c. Lead, manage and/or support the procurement process for the acquisition of equipment, products and services required for the University.
d. Manage, develop, establish, implement and enforce supplier and outsourced guidelines, obligations, and service level agreements, where appropriate.
e. Interview, identify and qualify potential new vendors or suppliers in order to secure more cost effective sources of products and services.
f. Lead or support negotiation of pricing, terms and conditions and warranties of equipment, products and services with key suppliers and vendors.
g. Lead, negotiate, manage or overview key agreements, as required.
h. Lead, engage or support Budget Centres to draft, submit or review procurement proposals, where required.

  1. Business Reengineering and Improvement

a. Lead, drive or support change across the end-to-end procurement processes, including linkages into Budget Centres.
b. Provide leadership to build procurement capability with emerging best practice.
c. Foster cross functional and University collaboration.

  1. The University’s procurement function:

a. Lead, manage and/or support procurement and sourcing strategies from beginning to end.
b. Lead, provide and/or support capability building for University staff involved in procurement and contracting.
c. Monitor service providers, customers and/or contractors performance to ensure quality of service or product.
d. Lead, develop and deliver requirements, documentation, tender documents, bid proposals, and purchasing and inventory reports.
e. Lead, overview, manage or support the tender process as directed across the University by providing advice and/or support when procurement and tender documentation are being planned, developed, receipt of proposal responses, collated, evaluated and information recorded.
f. Establish and maintain regular communication with stakeholders.
g. Provide leadership on procurement education and training, where required.
h. Support the Tenders Board Secretary (Chief Procurement and Contract Officer) in their support to the Tenders Board.
i. Represent the Procurement Manager or the Chief Procurement and Contract Officer on boards, control groups, meetings, etc, as required.

  1. Relationship Management:

a. Provide leadership or liaising with staff in the other areas of the AVC, SFIC to ensure a coherent approach to building the financial viability and strength of University.
b. Providing leadership and actions which motivates and encourages innovative client focused and collaborative working relationships.
c. Building positive working relationships with all stakeholders across the University who has interaction with the SFIC, including key positions within Colleges and Shared Services.
d. Providing a client-focused, collaborative and integrated approach to external and internal stakeholder needs to ensure that all customers receive professional time and appropriate response.

  1. Delegations. Financial delegation, as required and delegated by the Chief Procurement and Contract Officer.

  2. General:

a. Covering when other staff are absent, as required
b. Any other duties as directed, when required

Person specification


A relevant tertiary qualification and/or experience are desirable.


  1. Considerable experience in Procurement, in a large and/or complex organisation, including working in a matrix organisation.
  2. Proven knowledge and experience in procurement practices with a large and complex organisation including an understanding of best practice.
  3. Strong grasp of risk, legal and financial aspects of procurement, market and solutions development, strategic sourcing, ethical sourcing and outcome based contract negotiations and management.
  4. Minimum of 4+ years in managing and providing procurement services, business and procurement improvement, leading contract negotiations and managing medium to large contracts, managing and monitoring suppliers’ performance and delivering value add solutions.
  5. Strong business reengineering and process improvement experience.
  6. Strong analysis, business writing and relationship skills and experiences.

Personal attributes and behaviours

Key Competencies:
1. Strategic Thinking
• Assesses the whole of an issue with clarity, avoiding getting caught up in detail, and identifies the major issues and/or solutions.
• Deals effectively with issues and problem solving which cross boundaries, internally and externally.
• Contributes to defining business strategies and solutions for their specific area and demonstrates an understanding of the impact of these strategies on the rest of the University.

  1. Communication Skills
    • Modifies communication style and content to a wide range of specific audiences without sacrificing the integrity of the message or omitting the essential elements of the argument or issues.
    • Appropriately uses a range of communication and presentation techniques.
    • Makes use of questioning to confirm that information has been received and that audience attention is maintained.
    • Anticipates impact on people of information and decisions.
    • Actively seeks the views of others who think differently, acknowledges their value and makes an effort to understand their point of view.
    • Defuses potentially hostile situations and calms down emotional / angry people.

  2. Financial Management
    • Is able to prepare and present business cases, including any cost benefit analysis.
    • Prepares analyses and interprets financial information for management.
    • Provides advice on the financial implications of actions and proactively seeks improvements to maximise value-for-money.

  3. Managing Relationships
    • Establishes appropriate networks of contacts across a wide range of interaction points to provide information or influence, when required.
    • Establishes relationships and contributes to various University committees, if required.
    • Demonstrates understanding and knowledge of the customs and protocols of a range of cultural and ethnic groups including, but not limited to language and greetings.
    • Able to maintain position and effective relationships in changing and/or challenging circumstances.

  4. Planning and Organising
    • Prioritises work. Deals with work in the appropriate order of importance and recognises the work that is urgent.
    • Gets the job done without compromising accuracy and quality.
    • Reassesses priorities and reschedules work as the situation/demands change.
    • Effectively manages and co-ordinates processes and other parties.
    • Controls and drives the process rather than letting events dictate timeframes.

  5. Problem Solving
    • Identifies several likely explanations or causes for a situation.
    • Applies a range of approaches within University constraints to provide the best solutions for customers.
    • Identifies where appropriate more than one solution or alternative approach and weighs up alternative options or the most appropriate option.
    • Discusses and describes a number of likely consequences of an action.

  6. Results and Achievement Focus
    • Initiates, develops and implements ways to do things better or more efficiently.
    • Stretches oneself, showing a willingness to take manageable actions or controlled risks to achieve results.
    • Pushes oneself and others for results and/or has many goals active at once.
    • Consistently achieves or betters agreed objectives.

Other attributes and skills:

• Ability to multi task, work under pressure and meet deadlines in a challenging and/or complex environment.
• Able to focus on results, adding value and continuous improvement.
• Excellent communication skills (verbal and written).
• High level of numerical skills, accuracy and attention to detail.
• Initiative, motivation and problem solving approach.
• Professionalism, integrity and confidentiality.
• Strong computer skills. Ability to utilise a wide range of application or software tools, i.e., spread sheeting, word processing, scheduling and support (e.g. project management).
• Structured and analytical thinker.

Additional Pre-employment Checks

Requirement to pass a Criminal and Traffic Convictions (Security) Check performed by the Ministry of Justice

Requirement to pass a Credit History Check performed by Veda Advantage Personal Information Services. In addition, there is a requirement to pass a 'No Asset Procedure (NAP)' Credit History Check performed through the Insolvency and Trustee Service, Ministry of Economic Development.


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