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Student Life Co-Ordinator (G119-17CZ)

Campus Life, Operations, International and University Registrar

We are seeking a dynamic and super organised person, with a knowledge of the university and of human development, to lead a range of student life programmes

Location:Palmerston North
Term:Permanent
Grade:Grade F
Salary:$48,094 - $67,955 pa
Applications close:11:45 p.m. on 13 August 2017
Additional Information:Credit Check.pdf
Criminal Check.pdf

Position overview

We are seeking a full-time Student Life Co-Ordinator to work closely with all Student Life teams on the campus to ensure a vibrant and challenging experience is available to all students as an integral part of their university experience, their academic and personal development and their employability. You need excellent time management skills, experience with social media, high levels of adaptability and the ability to work as part of a team. In exchange we offer a exciting and supportive environment where you can make a real difference in the lives of our students.

Job description

Purpose statement

To facilitate a range of student-focused initiatives that enhance and support a vibrant student experience and support pastoral care activities for Manawatu campus and Distance Students, so as to enhance the overall academic success, and the employability of students.

Responsible to

Manager: Pastoral Care

Key accountabilities

KEY ACCOUNTABILITIES

  1. ORIENTATION:
    Under the direction of the University and the campus orientation committees, to coordinate and manage an orientation programme delivering a variety of induction and pastoral care initiatives to support for all new students at the start of every semester with a specific focus on:
    a. Budget planning and reporting
    b. Liaison and alignment with programmes on other campuses
    c. Liaison with relevant University units, e.g. Colleges, International Office, Events Management, FM, IT Services, Campus Life Services and the Centre for Teaching & Learning regarding the practical organization and implementation of orientation programmes
    d. Development and delivery of effective and measurable, marketing and communications programmes
    e. Liaison with other services and colleges, to assist in the coordination of appropriate induction/welcome activities for post graduate students.
    f. Liaison with other services to assist in the coordination of induction / orientation events for Distance students.
    g. Liaison with the International Student Support Team, to assist in the coordination of appropriate Orientation/Induction and events calendar for International Students.

  2. CAMPUS LIFE / STUDENT EXPERIENCES
    a. Deliver student-focused events and experiences throughout the year, working with the Events Management and other teams across Campus Life Services. Activities and events with strong participation rates are vital in the development of a strong and vibrant campus community. This requires functional links with:
    i. The Student Associations
    ii. The Centre for Teaching and Learning
    iii. The Clubs and Activities staff
    iv. All other Student Life Services
    v. Other units as required.
    b. Develop, organise and manage, in conjunction with other services, student-facing events throughout the years which have a significant impact on the Student Experience such as Relay for Life, Open Day, Blues Awards, Ag Dinner/Awards, Graduation and the like.

  3. EMPLOYABILITY INITIATIVES:
    a. Manage and actively deliver Strengths @ Massey, as aligned with the Student Success strategy. Includes
    a. training as a Strengths Facilitator and running Strengths groups on the campus under the guidance and direction of a Strengths Coach,
    b. effectively marketing the programme to students,
    c. producing materials and managing budgets
    d. collaborating with other campuses.
    b. Manage and deliver Massey Guide programme. Includes
    a. marketing the programme
    b. recruitment, training and mentoring new Massey Guides annually
    c. assisting Guides to develop their own campus involvement through the provision of, and encouragement to make use of, additional opportunities,
    d. provision of a range of functions to support and reward Massey Guides.
    c. As part of the Career & Employability team, to support university wide activities aimed at the development of student employability, in line with University strategies, on the Manawatu campus.
    d. Mentoring and support for volunteers.
    i. In collaboration with other Student Life Services, as well as with the broader university community, to develop and support a range of volunteer activities in line with the University Employability Strategy
    ii. Recruitment and training of student volunteers for the annual Open Day
    iii. Co-ordination of volunteers as part of the Emergency Management Plan including ensuring sufficient appropriate staff and students are recruited and trained to act as intentional volunteers as part of the Manawatu and Massey University Emergency Management plan and working under the direction of the Emergency Welfare Manager to ensure the rapid and safe deployment of the volunteers as required.
    e. Ensuring the emotional and physical support of the volunteers. Provide a range of functions to support and reward volunteers.
    f. Develop and co-ordinate a recognition programme for high achievers, in all aspects of University and community life, on the campus

Other Accountabilities

  1. External Relationships
    a. Establish and develop strong relationships with key community stakeholders to facilitate events and activities on campus and within the community
    b. Explore opportunities to raise or generate income through sponsorship or connections with external stakeholders.
    c. Coordinate and maintain a campus-wide calendar of student events publicised on the Massey App as well as in other effective mediums

  2. Reporting
    a. Provide regular updates on upcoming activities for the campus communities.
    b. Prepare comprehensive initiative evaluations and reports at the completion of an initiative
    c. Provide regular statistics on activities and participation numbers including evaluations by students of activities.
    d. Ensure regular budget reports are provided

  3. Administration
    a. To manage day-to-day administrative tasks as necessary under current university systems and procedures including the development and maintenance of comprehensive procedures and processes relevant to this position
    b. To assist in the preparation of budgets relevant to the role
    c. Recruit, train and manage any temporary casual or contract staff as required
    d. To attend relevant university committees as required
    e. To contribute to the overall success and changing priorities of the University by assisting and supporting with other tasks as required.
    f. Any other job, as requested, to support other Student Life services.

  4. Policy
    a. Help ensure events achieve and maintain a consistently high standard by adhering with all relevant University policies, protocols and guidelines.

Person specification

Qualifications

• A tertiary qualification is highly desirable
• A full clean driver’s licence

Experience

• Essential:
o Experience managing events
o Experience working with tertiary students
o Experience managing and facilitating a range of stakeholder groups
o Experience managing budgets for events and activities
o Marketing and communications, or related experience, especially related to a range of social media skills
o Project management

• Advantageous:
o Experience in the provision of pastoral care support, particularly from a referral basis
o Experience in leading tertiary Student Leadership programmes and/or Student Retention/Engagement initiatives
o Experience managing staff and/or volunteers

Personal attributes and behaviours

• A person able to deliver University-led Student Events who possesses an understanding of student retention and engagement and/or or student leadership
• Excellent presentation and group presentation skills
• Friendly welcoming personality
• Lively, outgoing, sociable and team-spirited
• Extreme multi-tasking and self management skills
• Strong written and oral communication skills, including the ability to communicate effectively in a range of mediums with people from diverse backgrounds
• Ability to network effectively with staff, students and student groups
• Strong leadership skills and drive
• Excellent administration and computer skills as well as office systems knowledge
• Ability to see big picture as well as focus on, and follow through with details
• Experience in strategy and management of a range of relevant communication platforms including CMS and social media platforms
• Ability to maintain client confidentiality in accordance with the Privacy Act.

Additional Pre-employment Checks

Requirement to pass a Criminal and Traffic Convictions (Security) Check performed by the Ministry of Justice
Requirement to pass a Credit History Check performed by Veda Advantage Personal Information Services. In addition, there is a requirement to pass a 'No Asset Procedure (NAP)' Credit History Check performed through the Insolvency and Trustee Service, Ministry of Economic Development

 

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